We like to think that we know how to throw a good party here at Bells Box Collective. I mean, our blood runs thick with Champagne and Confetti. But that doesn’t mean that our events have come without their own set of hick-ups!
With a little bit of trial and error, we have learned that a little preparation goes a long way to help us from falling prey to party disasters! Like the time we forgot to have someone DJ and was left scrambling last minute to find appropriate music. Or the time that we left off an RSVP contact on the invite, had more people than expected and then ran out of cocktails….way…to…early.
Hey, party fouls happen and we are all the wiser for it! With summer right around the corner (aka. Back Yard BBQs, Pool Parties, and Beach Bashes) we are pulling back the curtains and letting you in on our secrets to planning a fun, successful, and stress-free party!
Rule # 1: Be aware of your time limitations and budget limitations.
Plan a party that fits both of these items. Even the smallest party has a budget so get that set-out and start there. If you know how much money you are working within the beginning, you can be cognizant of what you are spending on food, drinks, decor, and entertainment without fearing that you are going to run out of funds. This will help you know what you can accommodate as far as guests go and what kind of party you can afford to throw!
Rule # 2: Plan ahead
For some of us, it is human nature to wait until the very last minute to pull together details. Not only does this add so much stress but it can also cost us extra money. Rush charges can be a killer on your thoughtfully planned out budget.
Create a timeline after you have selected the date of your party. Start to fit in your to-dos on that timeline that you need to have done in order to pull off the perfect bash. Make sure that if you need to order a cake or baked items, do so a couple of weeks ahead. If you are partying at your house, clean up the day before your party so that you are not rushing around with rollers in your hair, dusting 5 minutes before it starts. A simple sketch of your timeline will have you mapping out details so that nothing is left undone.
Rule # 3: Pick a theme
Once you know your audience and the reason for the celebration, now you can start to pick an overall theme of the day.
Hear me out. You don’t have to be cheesy and make every one of your parties have a full-blown Frozen theme but having a cohesive feel to your party is a must! A theme can be a time period, a color (or two), a place, a decade. Whatever – It’s your party so anything goes.
By choosing to have a Tex Mex Vibe for your next cocktail party, you are automatically narrowing down your decisions that have to be made. You know what genre that you are going with so this takes away the stress of piecing together different decor, recipes, and specialty cocktails. Maybe you are throwing a pink party. If this is the case then you know that you want to stick to choosing pink drinks, party favors, foods, and decor.
By choosing a theme you are crossing off all of that noise that is out there (hello Pinterest with your million of party ideas!) and making your life that much easier!
Rule # 4: Include a special touch
Parties are typically thrown to celebrate something! So finding ways to incorporate that celebration into your party is a must. Whether you craft a signature cocktail in honor of the person of the hour or you serve their favorite dessert. Finding ways to include a little extra special into the day will create a lasting impression on your guests and having them excited for your next shindig!
Rule #5: Get Organized
Finding yourself overwhelmed and forgetting important details is one of the reasons people dread having to throw parties. To avoid this, take steps ahead of time and set your self up for a happy planning process. Insert our Party Planning Prep Sheet here! We created this to help walk you through planning the perfect party with no detail left untouched!
Click here for your free printable and make sure you tag us on Instagram with the hashtag #bbcpartyplanningprep